Company Featured

IT Company Registration Process | A Simplified Guide

By Shreya Durgan

The Indian IT sector is one of the largest sectors in the world, and it has grown exponentially over the last decade.

Moreover, it caters to several industries, including banking and financial services, insurance, manufacturing, retail, telecommunications and public services.

As the industry is becoming popular, it becomes more and more important to register it.

Why must you register an IT Company?

It is important to register an IT company because it gives you the opportunity to provide better services to your clients.

You can also get a lot of benefits from registering an IT company, such as increased profit, lower taxes, and more opportunities.

In addition, registering an IT company is not as difficult as you think.

Here is the step-by-step process to register an IT Company:

Get in Touch with an Expert
Choose your Company Name
Share the Mandatory Documents
Register your DSC and DIN Number
Drafting and Reviewing MoA and AoA
Submit the Form

Step 1 - Get in Touch with an Expert

There are many reasons why you should get in touch with an expert for the IT company registration process.

The most important thing is that you can save a lot of time and money.

Besides, you might not know the different types of business structures, how they work and which is best for your company.

And if you don't know it, you may make mistakes when filling out the application.

As a result, it could lead to your application being rejected.

Therefore, get in touch with an expert by filling out the form on your right.

An expert can advise you on what type of registration is best for your IT company. Also, they can help you with filling out the forms correctly.

Moreover, they will also make sure that you are not missing any mandatory licenses or compliances.

Step 2 - Choose your Company Name

Choosing your company name is an important step in the process of registering an IT company.

The name you choose will identify your business. Thus, it needs to be memorable, unique and easy to spell.

It should also reflect what you do so that potential clients can find you more easily.

If you are struggling to pick the best name for company registration, here are some suggestions:

Kyynetic
Syople
Dashreos Tech
Byteum
Chromlo
Xelcis
Maverinfo
SyncIT
DigiQon
Teqnetic
Develum
Kwickcloud
Teqbox
AInomy
Rhobos

Another way to find a good company name is by brainstorming with your team.

You can also use tools like Google Adwords Keyword Tool to help you come up with ideas for an IT Company.

Choose a company name that is not too generic or too specific.

You must also be careful that your company name does not infringe on another company’s trademark.

For this purpose, our team of experts will conduct exhaustive research on your suggested names.

After that, we will apply for the name reservation application with the MCA.

The name approval takes approx 48-72 hours and once approved it is valid for 15 days.

Therefore, make sure to apply for company registration with the reserved name within the 15 days time period.

Step 3 - Share the Mandatory Documents

To apply for registration, share the following documents with your assigned RM:

Address Proof of Office Premises

Rent Agreement/ NOC of the Business Premises
Utility Bill (Electricity Bill, Water Bill, Gas Bill or Internet Bill)

Identity Proof of Owners

Passport-size Photos of Directors
Aadhar Card / Driving License
PAN Card
Signature

Other Documents

Bank Statement

Make sure that the documents you submit are up to date and that all the information is correct.

The information in these documents will be used to register your IT company. Hence it will also be on the Certificate of Incorporation.

Step 4 - Register your DSC and DIN Number

In order to register a company, you must have a Digital Signature Certificate.

It is a document that proves your identity and the authenticity of your company.

For this purpose, we will apply for the Class 3 DSCs for the directors.

All the forms submitted during the IT company registration process must be signed using the DSC of authorized persons.

After registering the DSC, our team will apply for the DIN (Director's Identification Number).

DIN is a unique 11-digit number assigned to directors of companies.

The number is used to identify the director and provide information about the company/s they work in.

Step 5 - Drafting and Reviewing MoA and AoA

MoA and AoA are two important documents required to register an IT Company in India.

These documents need to be drafted by an expert who is aware of the law and the norms.

For this purpose, we at StartEazy have a team of professionals to draft the MoA and AoA according to your requirements.

The MoA (Memorandum of Association) is a document that records the company’s name and its objectives.

Here are the sample objectives for an IT Company:

Sample 1.

To carry on the business of Software designing, development, customisation, implementation, maintenance, testing and benchmarking, designing, developing and dealing in computer software and solutions. To import, export, sell, purchase, distribute, host (in data centers or over the web) or otherwise deal in own and third party computer software packages, programs and solutions. To provide internet/web-based applications, services and solutions. To provide or take up Information technology related assignments on a sub-contracting basis, offering services on-site/ offsite or through development centers using owned /hired or third party infrastructure and equipment, providing solutions/ Packages/ services through applications services provider mode via internet or otherwise, to undertake IT enabled services like call Centre Management, Medical and legal transcription, data processing, Back office processing, data warehousing and database management

Sample 2.

To carry on the business of dealing and maintenance of computer hardware, and computer systems and assembling data processors, and program designs and buying, selling or otherwise dealing in such hardware and software packages and all types of tabulating machines, accounting machines, calculators, computerized telecommunication systems and network, their components, spare parts, equipment and devices and to carry on the business of establishing, running and managing institutions, school, and academics for imparting education in computer technology, offering equipment, solutions and services for networking and network management, data center management and in providing consultancy services in all above-mentioned areas.

Sample 3.

To develop, provide, undertake, design, import, export, distribute and deal in Systems and application software for microprocessor-based information systems, offshore software development projects, internet service providers, and solutions in all areas of application including those in Emerging niche segments like Internet and Intranet website applications solutions software enterprise, resource planning, e-commerce, value-added products and other business applications either for its own use for sale in India or for export outside India and to design and develop such systems and application software for and on behalf of manufacturers owners and users of a computer, telecom, digital, electronic equipment in India or elsewhere in the world.

The AoA (Articles of Association) is a document that records how shares will be allocated among shareholders, how decisions will be taken by shareholders, etc.