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Architecture Firm Registration | Quick and Easy Guide

By Shreya Durgan

Architecture Firm Registration is the first and foremost step to start your journey as a professional. As a result, it opens a number of doors that can help you grow your business. Moreover, it gives you access to resources, networking opportunities and recognition for your work.

Therefore, here are all the mandatory architecture firm registration you must do:

Business Registration
GST Registration
Register with the Council of Architecture

Business Registration

An architecture firm must register its business through an authorized representative at the Registrar of Companies (ROC).

After that, you must maintain proper records of transactions, maintain registers, keep books of accounts and submit annual returns.

Accordingly, here is a step-by-step process to register your architecture business:

Step 1 - Get in Touch with an Expert

The process of registration for an architecture firm in India is not an easy one.

There are a lot of legalities that need to be taken care of, and the registration process itself is not straightforward.

It involves a lot of paperwork and applications that need to be filed with the government authorities.

Therefore, it becomes crucial for any architecture firm to hire a professional who has knowledge of the same and can help them in completing all these tasks efficiently and on time.

For this purpose, fill out the form on your right and get in touch with an expert.

Step 2 - Select a Business Structure for your Architecture Firm

There are various types of business structures available for registration:

Sole Proprietorship
Partnership Firm
Private Limited Company
Limited Liability Partnership
One Person Company

So what type of structure should an architecture firm register?

Well, the answer depends on various factors, including the number of partners in the firm, authority sharing ratio, capital invested, operation scale, expansion plans etc.

However, most architecture firms prefer to apply for Private Limited Company Registration Online. As it is the most appropriate structure and also helps in obtaining investments.

If you are not sure which one is best for your architecture firm, don't worry. Our experts will help you with their expertise and give you the right advice.

Step 3 - Share Documents

For registering your architecture firm in India, you will need to submit the following documents:

NOC/ Rent Agreement of Office Premises
Utility Bill
Aadhar Card of Directors/ Owners
PAN Card of Director/ Owners
Signatures
Passport-size Photo of Directors

Make sure that you submit clear scanned copies of the above documents. Otherwise, the process of the registration can get delayed.

Step 4 - Choose a Business Name

Business name is the most important factor for a Architure Firm. It helps to create an image in the market and build trust with customers.

Thus, it is very important to choose the right name for your business.

Here are some tips that can help you choose a suitable name for your architecture firm:

Make sure that the business name is unique and will not cause any confusion with other businesses or brands in the industry.
Think about what kind of image you want to portray with your brand. Do you want it to be formal, informal, or somewhere in between? Do you want it to have some cultural significance?
Consider how easy it is to pronounce, spell, and remember your business name.
Use words related to architectural industy in the name like Design, Frame, Structure, Luxury, Gradient, Wooden etc.

Once you have chosen a unique name for your architecture firm, our team will apply for the company name reservation.

The name will be reserved for 15 days. Therefore, it is mandatory to register your architecture firm within that period.

Step 5 - DSC and DIN Registration

The next step is applying for Digital Signature Certificate (DSC) and Director's Identification Number (DIN).

This step is not necessary in case you are registering your architecture firm as a sole proprietorship or partnership.

A Digital Signature Certificate is used for the purpose of form and document authentication.

For this purpose, we will issue a Class 3 DSC to the prospective directors of your firm.

After that, we will apply for the DIN Number. It is mandatory for all individuals to have one before being a director in any company.

Step 6 - MoA and AoA Drafting

The MoA is a document that specifies the name, object, and share capital of the company. It also defines how the company will be managed by its members.

Sample Objectives for MoA of an Architecture Firm

To carry on the business of Architecture designing services, engineers for all kinds of Civil, Structural, Mechanical, Electrical works and Interior decorators for all type of buildings and other allied services in India and abroad.
To undertake, implement and execute all kinds and description of architectural consultancy services, professional engineering services and/or quantity surveying services and all fields of planning, building and engineering works.

The AoA defines how the company will be managed by its directors.

Therefore, our team of experts will prepare these documents and share them with you for review.

Step 7 - Submitting the Application for Company Registration

Lastly, we will put all the documents together, like MoA, AoA, Company Name Reservation Certificate, NOC, ID proofs etc and file the application.

The application must be made on the official portal of MCA (Ministry of Corporate Affairs) by an expert.

After submitting the application, we will keep in touch with the authorities, and your assigned RM will keep you updated on the application status.

GST Registration

Architecture firms are required to register for GST if they have or expect an annual turnover of more than Rs 20 Lacs.

GST registration for architecture firms is a complex process. It involves many steps and is also time-consuming.

Thus, it requires expert knowledge to avoid mistakes and save time.

You must also make sure that your GST is registered with the right HSN Code which is 998322 for Architectural Services.

Once you have received the GST registration certificate you can start charging GST on Architect Services.

Register with the Council of Architecture

Architects are required to register their firms with the Council of Architecture (COA) to practice architecture in India.

The Council of Architecture in India (COAI) is a statutory body.

Its mandate is to regulate the profession of architecture and promote its development and advancement.

COAI is responsible for maintaining a National Register of Architects and for regulating architectural practices in India.

It is also responsible for ensuring that its members maintain high standards of professional conduct, technical competence, ethical behavior and accountability to public interests.

Documents Required