AD Code Registration Process | Procedure and Documents

If you are engaged in international business, you may be familiar with the AD Code and curious to learn more about it.

 

You might be confused by its name, but it's just for making international transactions easier.

 

Have you ever wondered about what is AD Code? Let me give you a quick brief.

 

AD codes refer to 14-digit numbers given by banks (on bank letterhead) where the exporter has a business account.

 

After obtaining the Import Export Code (IEC) from the Director General of Foreign Trade (DGFT), you can proceed to apply for it.

 

The code is mandatory for both importing and exporting products internationally.

 

Here we will understand the process of applying for and registering an Authorized Dealer Code (AD Code) for international trade.

 

 

Applying for AD Code:

 

To begin the registration process, you must first obtain an AD code. To do so, you must reach out to a bank that is authorized to provide AD codes.

 

It is a 14-digit numerical code assigned to an exporter by the bank in which they maintain a current account for their business.

 

Firstly, get the AD Code application form from the bank. Fill it out accurately and completely with all necessary details about your business, transactions, and purpose for obtaining the AD Code.

 

Submit the application form and supporting documents to the bank. The bank officials will verify the information and documents.

 

The bank will examine your application, documents, and any clarifications you provided. If everything checks out, the bank will approve your application for AD Code registration.

 

After your application is approved, the bank will issue a unique AD Code in writing, usually on the bank's official letterhead.

 

It will take 3-4 working days for the application to be processed, and you'll receive your AD code on bank letterhead according to the DGFT's requirements.

 

After receiving the code, register it with the Custom House Agents (CHA) of the port from where your consignment will be shipped.

 

You must register your AD code with the CHA of every port from which you want to clear customs and export items.

 

(Picture of Bank Letterboard)

 

Key Point:

AD codes can not be obtained through online facilities. The process must be done in person at your business bank and by visiting the customs authorities at each exporting port.

 

 

Documents Required:

Here's a list of documents required for obtaining an AD Code application and registration:

 

1 Document required in Application of AD Code:

 

The documents needed for an AD code application may differ depending on the bank.

• • PAN Card
  • Cancelled cheque
  • GST Registration Certificate
  • Bank Account Details
  • Proof of Business Address

 

2 Documents required in AD Code Registration:

• Bank AD Code Authorization Letter
• GST Registration certificate
• Cancelled Cheque
• Importer Exporter Code Certificate (IEC)
• Company's PAN
• A Class 3 Digital Signature Certificate
• Aadhaar, and Voter ID/Passport of Owners

 

 

AD Code Registration Process:

 

An AD Code registration is a crucial process that requires clear guidance.

So before stepping into the procedure, consult an expert for a smooth process.

 

After receiving an AD Code from the bank, click on this website link.

 

https://old.icegate.gov.in/EnqMod/userTrack

 

When you click on this link, you will be directed to a verification page for ICEGATE registration.

 

Enter the PAN Number and Captcha code, then click the submit button. Once you submit the details, you will get an ICEGATE ID.

 

(Picture of Verification 1)

 

This ID can be used to access various services such as generating shipping bills, tracking documents, and filing them.

 

After that, you need to visit the official ICEGATE website by clicking on this link.

 

https://www.icegate.gov.in/

 

Select "New Website" from the login / sign up menu, and fill in your ICEGATE ID, and password to log in to your account.

 

After opening the dashboard, select "Profile Status" to complete your profile.

(Picture of dashboard 2)

 

First, select the "Bank Account" option. You will see two options below, then choose "Foreign Remittance A/C" (AD Code).

(Picture of bank account 3)

 

When you click on the button, a new window will appear. Select "Bank A/c Export Promotion Incentive" from the list titled " Please Select Export Promotion Bank Accounts".

( Picture of Bank A/c 4)

 

After that, select "Add New Account" and fill in all the details like

• Bank A/c number
• Bank name
• Bank IFSC Code
• IRN
• Location Code
• Uploading ICEGATE ID

 

(Picture of Details 5)

 

After that, select Add account, you will receive an OTP on your registered number and submit the details.

 

Once your details are submitted, it will take two to four days for your information to appear on the portal.

 

(Picture 6)

 

Key Note:

 

For IRN numbers, you need to upload them on eSanchit. To access eSanchit, go to your dashboard and select the "Services" option.

From there, In the e-Sanchit section, you will find the option to upload documents.

(Picture of services 7)

 

Ensure you have all the required supporting documents for AD Code registration. Upload the necessary documents as per the specified guidelines.

(Picture of e shanchit 8)

 

After successful upload, the system will generate the Document Reference Number (DRN) and the Invoice Reference Number (IRN).

 

 

 

After that, select the "Authorized Dealer code Registration" from the list titled " Please Select Export Promotion Bank Accounts" and submit.

(picture of selecting Authorised 9)

 

You will need to select "Add New Account" and then fill out all the information on the screen as you did with the first option.

• Bank A/c Number
• Bank Name
• AD Code
• IRN
• Location Code
• Uploading ICEGATE ID

(Picture of details 10)

 

After that, select Add account, you will receive an OTP on your registered number and submit the details.

( Picture 11)

 

The AD Code will be included in your business accounts once all the steps have been completed, and the details will be shown on the portal after you complete the process.

 

Key Note:

An AD Code will be issued by the bank, and you will receive it in the bank's letter.

 

A business that deals with imports and exports must register for an AD Code.

 

By using this process, the government can monitor and manage foreign currency trades, promoting economic stability and transparency.

 

 

Conclusion:

 

Once you have finished the necessary steps, your registration request for AD Code will be submitted.

 

You will receive a confirmation or acknowledgment of your registration either via email or on the portal.

 

It is important to keep track of any updates regarding your AD Code registration status and to follow up with the relevant authorities if necessary.

 

You may consult an expert or simply fill out the form on your right and our expert will assist you in the registration process to ensure you comply with all the necessary procedures during the AD Code registration.

 

Starteazy offers all business-related services professionally and effectively since it provides smooth and efficient registration management.

 

 

The AD code is printed on the bank's letterhead in the prescribed format as prescribed by the Directorate General of Foreign Trade (DGFT). A bank that is authorised to grant an AD Code must have foreign currency dealings.