AD Code Registration Process | Procedure and Documents

If you're involved in international trade, understanding the AD Code registration process is essential. An AD Code, or Authorized Dealer Code, is a 14-digit number issued by banks, which allows businesses to make international transactions with ease.

 

In this blog, we'll cover everything you need to know about obtaining and registering an AD Code for your business, along with the required documents and step-by-step procedures.

 

What is an AD Code?

 

An AD Code is a unique 14-digit number issued by a bank on its letterhead to exporters with a business account. It is required for both importing and exporting goods and is essential for businesses engaging in foreign transactions.

 

After acquiring the Import Export Code (IEC) from the Directorate General of Foreign Trade (DGFT), you can apply for an AD Code to facilitate smoother international trade operations.

 

Steps to Apply for an AD Code

 

Step 1: Approach Your Bank Start by contacting a bank authorized to issue AD Codes. You must have a business current account with the bank.

 

Step 2: Complete the Application Form Obtain and accurately complete the AD Code application form provided by the bank. Include details about your business and the purpose of the code.

 

Step 3: Submit the necessary supporting documents to complete your application for the AD Code.

 

Step 4: Verification and Approval The bank will review your application and documents. Upon verification, the bank will issue the AD Code on its letterhead.

 

Step 5: Register with Custom House Agents (CHA) After obtaining the AD Code, you need to register it with the Custom House Agents (CHA) at each port from which you plan to export.

 

Documents Required for AD Code Registration

 

For Application:

• PAN Card

• Cancelled Cheque

• GST Registration Certificate

• Business Account Details

• Proof of Business Address

 

For Registration:

• Bank AD Code Authorization Letter

• GST Registration Certificate

• Cancelled Cheque

• IEC Certificate

• Company’s PAN

• Class 3 Digital Signature Certificate

• Owner’s Aadhaar and Voter ID/Passport

 

Registering Your AD Code with ICEGATE

 

Step 1: Obtain an ICEGATE ID

 

To begin the process, visit the official ICEGATE Tracking Page and enter your PAN (Permanent Account Number) along with the Captcha code.

Once you submit this information, you will receive your unique ICEGATE ID, which is essential for further steps in registering your AD Code.

 

Step 2: Log In and Complete Your Profile

 

Next, go to the ICEGATE website and log in using your credentials. After logging in, update your profile with all necessary details.

 

Make sure to provide accurate information in the "Foreign Remittance A/C" section, where you will input your bank account details for foreign transactions related to export activities.

 

This ensures that your account is properly linked to receive export promotion benefits.

 

Step 3: Register Your Bank Account for Export Promotion

 

In your ICEGATE dashboard, navigate to the "Bank A/c Export Promotion Incentive" section and click on "Add New Account." Fill in your bank account details, including your Bank A/C Number, IFSC Code, and Location Code.

 

You will also need to upload your ICEGATE ID as part of the verification process. Once submitted, this will link your bank account for export promotion incentives.

 

Step 4: Upload Documents on eSanchit

 

Head over to the "Services" section in your dashboard and select eSanchit. Here, you must upload all the required documents, such as your bank account details, invoices, and other export-related documentation.

 

After uploading, you will receive both a Document Reference Number (DRN) and an Invoice Reference Number (IRN), which will be useful for tracking your submissions.

 

Step 5: Complete the AD Code Registration

 

Finally, proceed to the "Authorized Dealer Code Registration" section in your dashboard. Enter all necessary details regarding your AD Code and submit the form. You will receive an OTP on your registered mobile number for verification.

 

Once confirmed, your AD Code details will be updated on the ICEGATE portal. This process typically takes a few days, after which your AD Code will be registered, allowing your business to comply with international trade regulations effectively.

 

Important Points to Note

 

• In-Person Process: The AD Code process must be done in person at the bank and requires visits to customs authorities for port registration.

• Monitor Registration Status: Keep track of your AD Code registration status and follow up with authorities if necessary.

• Use of AD Code: This code helps the government monitor and manage foreign currency transactions, promoting transparency and economic stability.

 

Conclusion

 

Registering for an AD Code is crucial for businesses involved in international trade. The process ensures compliance with DGFT regulations and enables smoother import-export activities. For further guidance, consulting an expert is recommended to avoid any procedural errors.

 

At StartEazy, we provide comprehensive business support services, ensuring a hassle-free AD Code registration process to help your business thrive globally. 

 

Contact us today to get started with your AD Code registration.